Employer responsibilities for work-related driving

Work-related driving is a routine part of many roles, whether that’s commuting between sites, visiting clients or driving a company car. Because it’s so common, it’s also an area where employers have a clear responsibility to manage risk effectively.

It’s estimated that around one in three road traffic accidents involves someone driving for work, yet many employers still don’t have formal policies in place to manage this risk.* Without the right approach, organisations can leave themselves exposed to legal, financial and reputational consequences.

What are employer’s responsibilities?

As an employer, you are legally required to ensure the health and safety of your employees “so far as it is reasonably practical”. In relation to company cars, this could mean:

• Confirming all employees have the appropriate license for their vehicle
• Ensuring insurance coverage meets business needs
• Making sure all vehicles on the fleet are in good operational condition, including employee-owned vehicles (also known as Grey Fleet)

What should employers be doing in 2026?

Some accidents may still happen, but there are plenty of ways to limit risk, and avoid serious damage should one happen:

• Have a clear driving for work policy for staff
  • Set expectations around driver behaviour, mobile phone use, fatigue management and compliance.
  • Clearly outline the documentation drivers must provide, such as insurance, MOT and licence checks.
• Keep records of driver documentation
  • Verify driving licenses, insurance, and maintenance records of drivers and vehicles – including grey fleet vehicles.
• Encourage safer vehicle choices
  • Offer employees access to newer, safer, lower-emission vehicles through a car benefit scheme such as Salary Sacrifice.
• Offer driver safety training
  • Provide or grant access to training courses or materials that make your employees safer drivers.
  • Tailor training for higher-mileage or higher-risk drivers where appropriate.
• Use technology to enhance safety
  • Telematics, vehicle tracking, dash cams, alco-locks – there’s plenty of tech available to ensure your employees are driving safely and legally.

Supporting safer driving at work

Managing work-related driving risk doesn’t have to be complex, but it does require a proactive approach. By combining clear policies, safer vehicles and the right technology, employers can better protect their people while reducing legal and reputational risk.

If you’d like support reviewing your current approach or exploring safer vehicle options for your workforce, Tusker’s team is on hand to help.

*Driving for Work review for the Road Safety Observatory